What Is a Letter of Instruction?

As a lawyer, I love all of the language in estate planning documents.  I can craft the plan however I need so that the client’s goals are met.  I can address a variety of situations, avoid pitfalls and anticipate changes in circumstances, taxes and law.  I can write clear rules for your loved ones to follow and to benefit from.

I can’t, however, convey your beliefs, wishes, wisdom and thoughts for your loved ones. We can’t always convey the why of your estate plan.  As we say at our firm, estate planning is more than money, it is legacy planning.  A letter of instruction can help you pass your legacy to your loved ones.   See the recent Forbes’ recent article entitled, “Letter Of Instruction: Roadmap To Take This Important Estate Planning Step.” for more.

Some letters of instruction are akin to ethical wills which may provide your loves ones with your wishes and thoughts.  Other letters of instruction may serve other purposes. Therefore, you might consider drafting several letters of instruction. One might be a guide for a trusted friend to handle financial and other matters if you have an emergency. A second might be to the person serving as a health care agent who will make medical decisions for you if you can’t do so.  A third might be to a trustee of a trust for your grandchild urging them to prioritize spending on education, starting a business and so on.

Mary wrote an excellent article on ethical wills which you can find here for more:  https://galligan-law.com/estate-planning-attorneys-recommend-that-clients-consider-writing-an-ethical-will-or-legacy-letter/

It is, however, very important to be careful when writing any letter of instruction to avoid conflicts with estate planning documents.  The estate plan has legal effect we don’t want to disturb.  Instead, letters of instruction should be worded in a way that make them merely an expression of wishes and information  and not a change to your estate planning documents.  To that end, you should share a letter of instruction with your estate planning lawyer to ensure the estate plan and letter won’t conflict or lead to a fight in your estate.

Here are some suggested categories you might include in one or all of your letters of instruction.

ICE – In Case of Emergency. A vital purpose of a letter of instruction is to tell someone (e.g., the agent under your power of attorney for financial matters and the agent under your health proxy for medical decision-making) your wishes and critical information. For both your financial and health care ICE letters, you should list the location of the original legal documents.

ICE – In Case of Financial Emergency. For your financial ICE letter, you should indicate where key financial data is maintained and how to access it. In addition, list the bills to be paid and creditor information.

ICE – In Case of Health Care Emergency. For your health care ICE letter, you should provide key health information and indicate where health records are maintained. It is important to add the contact information for healthcare professionals and any particular health challenges. Your health insurance information should also be provided.

Key Family, Advisers, and Other People. Having a list of positions, names and contact information is helpful for everyone to see, so that they know if certain actions they might have to take may be in the purview of someone else. The listing should be by categories that make sense for you. Some of the positions/relationships you might list include the following:

  • Professional Advisers, such as an estate planning attorney, CPA, investment consultant and banker
  • Family; and
  • Trustees of trusts, the executor under your will, and powers of attorney agents

Reference: Forbes (June 18, 2023) “Letter Of Instruction: Roadmap To Take This Important Estate Planning Step”

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Top Five Mistakes to Avoid When Passing your Legacy

Many families think of the transfer of their wealth and values from generation to generation as an important legacy to their loved ones. A report from Cerulli Associates says approximately $84 trillion will be passed from today’s older generation to heirs by 2042.

As a firm that focuses on legacy planning, we recognize how important for this legacy to succeed.  In order to successfully transfer legacy to the next generation, families and their loved ones should consider the pointers in a recent article from yahoo! finance, “Don’t Make These 5 Mistakes When Passing Down Generational Wealth to Your Family.”

This is by no means an exhaustive list and all situations are different, but consider each in how it affects your legacy to your loved ones.

  1. Prepare beneficiaries for their inheritance. I’m not always a fan of this as sometimes it creates an unhealthy expectation, but considering speak with your loved ones about how their inheritance might change their lives. Educate them early on about personal finance, and introduce them to your advisors, including your estate planning attorney, financial advisor, and CPA. This is especially true with natural heirs, such as children or grandchildren.
  2. Teach heirs how to be financially independent. This is more specifically a family problem, but problems can occur if children expect to receive an inheritance and don’t think they’ll need to work. This could get in the way of their personal and professional growth, and unfortunately is almost never true. A recent study showed that the average time it took to spend an inheritance, regardless of its value, is 4.5 years. You want them to know how to support themselves and the value of money earned, while benefiting from the legacy you leave them.
  3. Make sure to diversify your portfolio. When did you last increase your 401(k) contributions or diversify your portfolio? Be mindful of your investments. You don’t want to overestimate the value of your wealth or leave your children with an out-of-date investment portfolio, or have it shrink due to mismanagement.
  4. Involve your beneficiary in the family business. If your legacy includes a family business, you need to consider the importance of ensuring that whomever you wish to leave it to is fully involved in how the business operates and its financial needs and goals. If you simply toss them into the business without completely understanding it, the transition may not work, or in some cases, lead to catastrophe. As a result, your years of hard work could disappear quickly. A succession plan should be in place, so everyone knows what is expected of them.
  5. Don’t neglect your estate planning. Sit down with an estate planning attorney and create a comprehensive estate plan, including a last will and testament, power of attorney, health care power of attorney, living will, and any trusts needed to pass wealth to the next generation. Do this long before you expect it to be needed. A major mistake is people want to do the first estate plan when they are 85, and aren’t willing to accept that they might not be capable, or that incapacity will be an issue long before.  If you fail to create an estate plan, you may be left with a mess for your heirs (next of kin, not beneficiaries you choose) to figure out. It could take years before they receive the assets you want them to inherit.

For more ideas on this topic, see this article on wealth transfer and legacy:  https://galligan-law.com/common-wealth-transfer-mistakes/

Reference: yahoo! finance (June 5, 2023) “Don’t Make These 5 Mistakes When Passing Down Generational Wealth to Your Family”

 

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Estate Planning for Singles

Single clients often don’t think about estate planning as much as married clients, especially if they don’t have kids.  But, estate planning is even more critical for singles than married couples—and it has nothing to do with whom you’ll leave assets to when you die. A recent article from AARP, “6 Estate Planning Tips for Singles,” explains how estate planning addresses support during challenging life events.

To consider this, keep in mind that estate planning addresses medical and financial decisions for an incapacitated person, not just where you leave property when you die. For singles, these may be more complex questions to answer.

Whether someone has never married or is divorced or widowed, these are challenging questions to answer. However, they should be documented. In addition, singles with minor children need to nominate a trusted person who can care for their children if they cannot. Estate planning addresses all of these issues.

To be sure you complete this process, start with a conversation with an experienced estate planning attorney. This will help with accountability, ensuring that you start and finish the process.

See the original article for the fuller list, but here are some pointers for singles who keep putting this vital task off:

1.What would happen if you don’t leave clear instructions about who makes decisions for you during your incapacity? Some states have default decision makers for medical decisions, but not for financial ones.  Also, how will the person who acts (whether you chose them or not), know if you don’t want to be placed on a ventilator for artificial breathing or fed by a stomach tube while in a coma? Or how will they know what financial decisions you are ok with?

2. Dying without a will is known as dying “intestate.” All of your assets will be distributed according to the intestate succession laws in your state. That very often isn’t what clients wanted or are expecting, and typically is a far more expensive and time consuming process. Also, singles often want to leave assets to friends or non-family loved ones, and none of those individuals are beneficiaries in intestate laws.

3. Part of your estate plan includes naming a personal representative—an executor—who will oversee your affairs after your death. You’ll want to designate someone who is organized, has good judgment and can handle financial matters. You should also name a backup, so that if the first person cannot or does not wish to serve, there will be someone else to take control. This same issue applies to your financial and medical decision makers.

4. Your estate plan should include or at least consider the following:

Last will and testament. This is where you nominate your executor, heirs and how your assets will be distributed. Note that anyone named as a beneficiary on a retirement, insurance policy, or investment account supersedes any instructions in your will, so be sure to update those and check on them every few years to be sure they are still aligned with your wishes.

Living trust. This is a legal entity owning assets to be given to beneficiaries, managed by a trustee of your choosing, and avoids the delays and costs of probate. It also is helpful with managing assets during your incapacity

Financial Power of Attorney (POA). This document authorizes someone you name to act as your agent and make financial decisions if you cannot. A POA can prevent delays in accessing bank and investment accounts and paying your bills. The POA ends upon your death.

Living will, medical power of attorney, or advance health care directive. Different states use different documents here, but generally these documents allow you to designate someone to communicate your health care wishes when you cannot. For example, you can include instructions on pain management, organ donation and your wishes for life support measures.

Guardianship Nominations.  If you lack a fiduciary to control one of the issues described above during your lifetime, a court can appointment someone to do so.  That is far from ideal, but you can name who you want to be your guardian should it be necessary.  You can use similar documents to name guardians for your children.

Final Interment.  Estate plans, either through standalone documents or through the ones mentioned above, can indicate your final interment wishes (e.g. burial) and who you wish to be in charge of that process.

5. Be sure to communicate your wishes with family, friends and other advisors. Tell your fiduciaries where your documents may be found and provide them with the information they’ll need so they may act on your behalf.

Finally, we have a page on our website devoted to this topic, so see here for more ideas:  https://galligan-law.com/estate-planning-life-stages/planning-for-singles/

Reference: AARP (April 7, 2023) “6 Estate Planning Tips for Singles”

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